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In any business, wholesale or retail, creating a proper system will go a long way in improving efficiency and maintaining control on its operation, cost, besides maintaining perfect accounting records. Any retailer will stand to gain by creating a system to account for the cash in the establishment and various departments coming hereunder. Such internal controls will ensure safeguarding against loss besides proper handling of daily cash receipts. It is a process of tallying the physical cash on hand post accounting for receipts and payouts. Adding some initial cash to the daily cash receipts and paying out for any petty expense, the entrepreneur will know the amount of cash that should be available in the cash register.

Cash registers help
• to avoid having too much cash
• prevent the stores from getting robbed as it is always locked and can be opened only after transaction is entered on the system;
• prevent unscrupulous employees from stealing cash without accounting.

It is an end-of-the day process in any sales outlet or at the time when a cashier wants to handover due change of shift and another taking over. The initial cash is put to be added to the day’s collection and deducted to arrive at a correct cash balance which should tally with the balance revealed by the system attached to the cash drawer

/register. Any excess/shortage should be investigated by a responsible officer and conclusions should cover all possibilities like misappropriation, non-accounting due inadvertence, etc. Credit card slips, discount coupons, etc. which were adjusted and/or accounted for should be filed properly for future reference and audit purposes.

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